Poor business writing may damage your career.

Not every piece of business writing has a long-term or significant goal. Some documents simply provide information to employees, whether it is an email about a change in employee benefits or a help manual for the office copy machine. These informational pieces should be written succinctly and clearly. The pieces should preemptively answer any questions a reader might have. For example, a frequently asked questions section about the content can help clarify the information.

Use a block format for writing paragraphs in a business document.

Howe Writing Initiative ‧ Farmer School of Business ‧ Miami University
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Effective business writing is as important as oral communication

Formal business plans are dead! By the time you get done reading this article (let alone writing a plan the way it suggests) the dynamics of the marketplace have changed. This old format may still work for established, process-oriented, corporations but its not appropriate for micro-enterprises and start-ups. Long live the Business Action Plan! The “trip-tic” to success.

10 Tips for Better Business Writing

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If you sound professional in your business writing, your reader will take you seriously.
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This page offers a brief examination of compared to active and passive styles. Although this page cautions against using the nominal style, students can make their own decisions about which style of writing they believe is most appropriate for the business world based upon the information presented here. Lauchman, Richard. Plain Style: Techniques for Simple, Concise, Emphatic Business Writing. (AMACOM, a Division of American Management Association, 1993).Strong writing skills will also help to contribute to your career success. You may have the greatest ideas in the world, but if you can't communicate them clearly and persuasively, they will do little to advance your career. As you rise to leadership and management positions, communication skills become even more crucial --businesspeople who can't communicate well seldom advance to senior positions within a company.Like other types of writing you may be familiar with, business writing should always be focused on audience needs and expectations. This handout provides key tips to help you understand the conventions of business writing you will encounter in your collegiate and professional lives.

So you need to use your time effectively when writing for business.

Think of this way: active voice, appropriate enough, is all about action. It gives your product or service a sense of immediacy, and usually does so with fewer words. It’s typically the best option for business copywriting, whether you’re creating headings, subheadings, or body content.

So, why is there so much bad writing in business?

are documents designed to record and convey information to the reader. Reports are part of any business or organization; from credit reports to police reports, they serve to document specific information for specific audiences, goals, or functions. The type of report is often identified by its primary purpose or function, as in an accident report, a laboratory report, a sales report, or even a book report. Reports are often analytical, or involve the rational analysis of information. Sometimes they simply “report the facts” with no analysis at all, but still need to communicate the information in a clear and concise format. Other reports summarize past events, present current data, and forecast future trends. While a report may have conclusions, propositions, or even a call to action, the demonstration of the analysis is the primary function. A sales report, for example, is not designed to make an individual sale. It is, however, supposed to report sales to date, and may forecast future sales based on previous trends. This chapter is designed to introduce you to the basics of report writing.

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This is a great introductory read for anyone who wants a broad overview on business writing, as well as a refresher course on effective communications.